BBLA BOARD OF DIRECTIONS MEETING
July 28, 2007
DRAFT
South Coastal Library
The meeting was convened at 10:07 am
Present were: John Barbour, Dan Costello, John Himmelberg, Mike Horne, Julia Jacobsen,
Lois Lipsett, Michael Loftus, Laura Marriott, Tracy Mulligan, Cathy Phillips, Sally Phillips, Bob Parsons, Steve Trodden,
and John Vogt.
Treasurer’s report
We
have about $26,000 in cash as of July 2007. A complete breakdown of all categories and future projections were distributed
(attached). A motion was made, seconded, and approved unanimously to accept the Treasurer’s report.
Minutes of the April 14, 2007 meeting
A
motion was made, seconded, and approved unanimously to accept the Minutes as previously amended.
The meeting was in a different format. It began with an introduction of the
format and goals of the meeting. Members talked to all other members in small, informal groups—a meet and greet session—for
about the first 15 minutes.
John Himmelberg described his top 3 issues
and members were assigned to one of the groups for a discussion:
Finances/money issues
John Himmelberg, Chair
Bob Parsons
Sally Phillips
John Barbour
Tracy Mulligan
Elections
and Communications issues
Steve Trodden, Chair
Julia Jacobsen
Mike
Horne
Dan Costello
Communications and Membership
Cathy Phillips, Chair
Mike Loftus
Lois Lipsett
Laura
Marriott
John Vogt
After these meeting, the
board reconvened for business and the group reports.
Reports
and recommendations of the three groups
Money/finances
recommendations
- that BBLA defer decisions on donations to other groups
until the Jan/Feb meeting
- that an article be included in the Fall newsletter requesting dues describing
the activities and accomplishments of BBLA for the past year
- that decisions about future funding
for the Farmers’ Market or a pay-back to BBLA for the earlier donation be deferred until we see if the
Market gets the grants it has applied for
- that we consider ways to reduce newsletter printing costs
- that projects to consider for funding include communications with other groups; hiring a webmaster
and expanding the site to include a chat room; and sponsoring a fund-raising event.
Communications and membership
- that the web site
be expanded to include a list of recommended repair/maintenance/etc. people and firms (like Angie’s list) and links
to other sites of interest to membership, like Coastal Point, Town site
- that we consider entering
a float in next year’s July 4th parade
- that we have a table to sign-up new members
at the Farmers’ Market and at other events
- that we host an event for BODs of other associations—perhaps
a picnic
- that we have products, like magnets, coffee cups, and chip clips, with our name and email
address for sale and that each member of the BOD be responsible for soliciting members on his/her street
Elections
[note: both Tracy and Bob left the room for this discussion
because of their direct involvement]
The process for Meet the Candidates
Night was discussed. Steve Trodden will moderate. The candidates will be given 5 minutes for an opening statement and 2 minutes
at the end. Dan and his committee have developed 5 questions. These will be sent to the BOD first. Any changes must be submitted
immediately because of the limited time from now to the elections. After BOD comments, Dan will send the questions to each
candidate with specific length rules for each question. The questions and the Candidates’ answers will comprise the
Newsletter which will be sent to all property owners as soon as possible. The Newsletter also will have an section explaining
the absentee voting procedure.
Questions to ask candidates during the meeting are being solicited from everyone, through the newsletter.
From these questions, Dan and a committee will select the more general questions and the moderator will ask these questions.
Also, the audience is being invited to meet the candidates informally for 15 minutes prior to the meeting and questions can
also be submitted at that time.
Laura Marriott, John Barbour, Julia Jacobsen, and Cathy Phillips will staff a table at the Candidates’
Night to solicit new members.
New Business
After a discussion of the new
absentee voting rules, a motion was made, seconded, and unanimously passed to send a letter from BBLA urging the Town to communicate
with all land owners explaining the walk-in procedures for absentee balloting.
The meeting was adjourned at 12:45.
The
next BOD meeting will be in October.
